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Fleet & Workshop Management |
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ProMIS
Fleet Management System simplifies the task of monitoring the
details of vehicles including the vehicle movement, maintenance and fuel
analysis.
Vehicle Master
Details of vehicles owned by the company will be stored in the Vehicle
Master. This includes Vehicle Code No., Description, Registration No., Model and
Make, Date of Registration, Expiry date of registration, Insurance Policy No.,
Policy Terms, Insurance Company, Insured Date, Date of expiry of Insurance
policy, Engine Number, Chassis Number, Mileage (Kilometers per litre – KPL),
Allowed Variance, Fuel Capacity, Fuel Type, Date of Purchase, Purchase Value,
Supplier Name, Total Kilometers etc.
Usage of Vehicles
The daily usage/trip details of equipments and vehicles can be entered
into the system on a regular basis. This is to keep track of the Hours worked by
the Equipments/Vehicles for each Project (Hired by Clients or Own Projects) so
that the cost towards each project will be known based on a fixed hourly rate
for each vehicle/equipment. In case of transport companies, the invoicing
towards trips could be made.
Fuel Consumption
It is essential to keep track of the fuel consumption by each vehicle/equipment
in order to analyse the fuel efficiency. For this purpose fuel utilization
details could be entered and analysis reports generated based on the
hours/kilometers run.
Fuel Efficiency
Fuel efficiency reports could be generated for a given period for
vehicles/equipments. It will show the Standard KPL/HPL as well as the actual
KPL/HPL and the variance percentage.
Workshop Job Card
This is to keep track of various jobs undertaken by the workshop and to record
its work progress and status. All transactions pertaining to a job shall be
entered in the job card. This includes various services carried out, spare parts
issues for the job, any other material used for the job, any additional expenses
incurred towards that job etc.
Job Analysis Reports
* Job Status Report
* Pending Jobs Report
* Vehicle wise service history report
* Job Costing Report
Preventive Maintenance
The preventive maintenance requirements for each of vehicles (on
fixed intervals of Kilometers run or Hours worked) could be entered into the
system to schedule the maintenance activities.
Tyre Replacement
Besides the job card and preventive maintenance entry options, the tyre
replacement is tracked separately.
Movement Reports
Based on the Daily Vehicle usage entries, various analysis reports can be
provided. This could include:
* Daily Vehicle/Equipment Movement Report
* Detailed Report for a specific Vehicle/Equipment.
* Vehicle/Equipment Positioning Report – Showing the status of
vehicles/equipments on the specified Date and Time.
Issue/Return of Vehicles
While the vehicles are used by staff or other persons, proper records on the
issue and return details are required. This will help in fixing responsibility
in case of accidents, fine, excess fuel consumption etc.
Accidents and Fine
This registers the accidents occurred and/or fines on vehicles. The history of
accidents/fine will be available. Together with the Issue/Return register it
will be possible to fix the responsibility for frequently transferred vehicles.
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