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ProMIS Fleet & Workshop Management System
simplifies the task of monitoring the details of
vehicles including the vehicle movement,
maintenance and fuel analysis. It is best suited
for larger organizations with a large number of
vehicles, transport companies and companies that
hire/lease out vehicles and equipments. It is
designed in Visual Basic Ver 6.0 with
MS-Access/SQL Server as backend database to
operate in multi user mode under MS-Windows
environment.
Vehicle Master
Details of vehicles owned by the company will be
stored in the Vehicle Master. This includes
Vehicle Code No., Description, Registration No.,
Model and Make, Date of Registration, Expiry
date of registration, Insurance Policy No.,
Policy Terms, Insurance Company, Insured Date,
Date of expiry of Insurance policy, Engine
Number, Chassis Number, Mileage (Kilometers per
litre – KPL), Allowed Variance, Fuel Capacity,
Fuel Type, Date of Purchase, Purchase Value,
Supplier Name, Total Kilometers etc.
Usage of Vehicles
The daily usage/trip details of equipments and
vehicles can be entered into the system on a
regular basis. This is to keep track of the
Hours worked by the Equipments/Vehicles for each
Project (Hired by Clients or Own Projects) so
that the cost towards each project will be known
based on a fixed hourly rate for each
vehicle/equipment
Movement Reports
Based on the Daily Vehicle usage entries,
various analysis reports can be provided. This
could include:
1. Daily Vehicle/Equipment Movement Report
2. Detailed Report for a specific
Vehicle/Equipment.
3. Vehicle/Equipment Positioning Report –
Showing the status of vehicles/equipments on the
specified Date and Time.
Fuel Consumption
It is essential to keep track of the fuel
consumption by each vehicle/equipment in order
to analyze the fuel efficiency. For this purpose
provision will be provided to enter the Fuel
used by vehicles/equipments and fuel analysis
reports will be generated based on the
hours/kilometers run by them.
Fuel Efficiency
Fuel efficiency reports could be generated for a
given period for vehicles/equipments. It will
show the Standard KPL/HPL as well as the actual
KPL/HPL and the variance percentage.
Workshop Job Card
This is to keep track of various jobs undertaken
by the workshop and to record its work progress
and status. All transactions pertaining to a job
shall be entered in the job card. This includes
various services carried out, spare parts issues
for the job, any other material used for the
job, any additional expenses incurred towards
that job etc.
Job Analysis Reports
Job Status Report
Pending Jobs Report
Vehicle wise service history report
Job Costing Report
Preventive Maintenance
The preventive maintenance requirements for each
of vehicles (on fixed intervals of Kilometers
run or Hours worked) could be entered into the
system to schedule the maintenance activities.
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ProMIS